You can automatically number items in your document. Most of you already know this. You can also automatically number figures, tables, illustrations, etc. If you decide to reorder those items, Word will automatically update the numbers so that the are in the correct order.
Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.
Using Microsoft PowerPoint’s numerous formatting tools can significantly improve the quality of your business presentation. Sequentially numbered lists can help you more effectively organize the information on a slide. In addition to illustrating the required order of list items, a numbered list can help you visually break up large chunks of information, making it easier for your audience members to identify key points as you speak. Creating a numbered list in PowerPoint requires only a few clicks.
You can change document numbering options when you select a document page (not a master page) and choose Layout > Numbering & Section Options. You can also change these options when you choose Document Numbering Options from the Book panel menu.
I normally use “Data Merge” in InDesign and use Excel (or something like it) to generate the list of numbers for me. You would copy the numbers into a text file so that InDesign can read them as the merge data source. Note that you would have one ticket on the page and then let InDesign set the other tickets on the page (you can tell the Data Merge control panel about spacing).
The following screen shots are from Word 2010 but this applies to all versions of Word. (Here is the same question and answer using Word 2003 screen shots.) This is CK’s response to a question on the Microsoft Answers site.
In Part I, I covered how to create a traditional outline list. Now I’m going to walk through the steps of creating a multi-level list frequently used in academic papers, user guides, and military documents.
In the demand for production of documents that is concurrently served, it will typically contain requests such as, “Please produce all documents identified in response to special interrogatory no. ___”
The Current Page Number is a special character inserted in a text frame on a page or master page (recommended) where the page number will appear, by selecting Type>Insert Special Character>Markers>Current Page Number. You can put as many of these special characters on a page as you’d like and they will all pick up the current page number.
A prepress operator and graphic designer for a South Australian commercial printer, with close to 20 years of experience in the trade. He is also a regular contributor to this site and InDesign Magazine, and hosts his own prepress blog “Colecandoo”.
2. Type “1” (without quotes here and throughout) in the cell, press “Enter,” type “2” in the next row, and then press “Enter” if you want the numbers to remain the same even if the rows are subsequently rearranged. Type “=ROW(A1)” in the cell, and then press “Enter” if you want the numbers to change if the rows are rearranged.
Unlike other Microsoft Office programs, Excel does not provide a button to number data automatically. But, you can easily add sequential numbers to rows of data by dragging the fill handle to fill a column with a series of numbers or by using the ROW function.
Enter the value you want to start with, and when you click OK, Word updates the numbers in the cells. You’ll also note that if you insert any rows in the middle of your numbered sequence, Word automatically adds a number to that inserted row.
This example assumes that a production-line monitoring process receives notification of events that occur throughout the workshop. Each event receives a unique and monotonically increasing EventID number. All events use the same EventID sequence number so that reports that combine all events can uniquely identify each event. However the event data is stored in three different tables, depending on the type of event. The code example creates a schema named Audit, a sequence named EventCounter, and three tables which each use the EventCounter sequence as a default value. Then the example adds rows to the three tables and queries the results.
I am trying to implement scenario 3 and can not get it to work. I created a button and put the code in the “on click” event procedure. I modified the code to work with my fields and tables. I also added the me.dirty = False and Me.Requery in an attempt to get things to work.
As we all known, when we want to use the fill handle to fill the sequence numbers into merged cells, the fill handle will not take effect, but, if you have Kutools for Excel, its powerful tool – Insert Sequence Number can solve this task quickly and easily.
What I need the new LISP to do is append a space and then a number to the existing tag value in the block, so that the http://mywebspider.com would look like “ADDRESS: 1”, “ADDRESS: 2”, “ADDRESS 3” or “ELEVATION: 1″, ELEVATION: 2”, etc. depending on whatever the default value for the tag “ID” is.
Chapter numbers cannot be included as a prefix in a generated index or table of contents (such as 1-3, 1-4, and so on). If you want chapter numbers to be included as prefixes, use section prefixes instead of chapter numbers.
Unlike identity column values, which are generated when rows are inserted, an application can obtain the next sequence number before inserting the row by calling the NEXT VALUE FOR function. The sequence number is allocated when NEXT VALUE FOR is called even if the number is never inserted into a table. The NEXT VALUE FOR function can be used as the default value for a column in a table definition. Use sp_sequence_get_range to get a range of multiple sequence numbers at once.
For more great tips, visit Bill’s site, MrExcel.com. Also, if you’re new to the concept of VBA and macros, and you’d like to explore further, check out Get started with VBA in Excel 2010 or Create or delete a macro.
One other thought. It may not hurt to make option 1 a logical expresssion where it will update the number IF a number other than 0 already exists for it. This will prevent it from giving a new number if you go back, edit it and save it. I accomplished this by adding the following (roughly): If PONo=0 Then My.PONo…. (Expression and save command) Else (Save Command)
Word’s Numbering Explained by John McGhie, MVP – comprehensive and not pretty (Downloadable pdf file in letter size) – Reading this is vital to anyone attempting to use automatic numbering or bullets in a law office setting or other places where the documents are likely to be reused or heavily edited. See also How to Create a Template with a downloadable template with style-based numbering. I strongly recommend that you read both of these before doing anything with the contents of this chapter.